Introduction
Infotree Global Solutions Corp., with headquarters at 215 Ann Arbor Rd, Suite 304, Plymouth, MI 48170, USA, and its subsidiaries and affiliated entities (“Infotree,” “we,” “us,” or “our”), is deeply committed to protecting the privacy and security of personal information. This Privacy Policy clarifies how we collect, use, protect, and share personal information from individuals including employees, job applicants, clients, and those interacting with us through various channels. Our policy encompasses both digital and physical engagements via or related to our services, which include, but are not limited to, our website and other Infotree platforms and tools (collectively referred to as “Services”). This policy is designed to meet global privacy and data protection standards and is applicable wherever we operate.
Scope of Application
This privacy policy applies to all personal data processed by Infotree, regardless of how it is collected or stored. This includes information we gather through our various services and channels, including but not limited to our website interactions, recruitment processes, services provided to clients, and communications with suppliers and partners. This comprehensive scope ensures that all data subjects are aware of the conditions under which their personal data is handled.
Information We Collect
Infotree collects a range of personal data necessary to efficiently operate our business and provide services to our clients and employees. The types of personal data we collect include:
• Identifying Information: Names, dates of birth, and other identifiers like social security and passport numbers are crucial for identity verification and legal compliance
• Contact Information: Addresses, email addresses, and telephone numbers enable us to communicate effectively with clients, candidates, and employees.
• Professional Information: We collect data related to employment histories, qualifications, and job performance to facilitate recruitment and employment services.
• Financial Information: Financial details such as bank account numbers are collected for payroll processing and managing compensation.
• Sensitive Personal Data: We responsibly collect sensitive information such as health details, racial or ethnic origins, and legal backgrounds when required and lawful, ensuring strict compliance with data protection regulations.
Collection Methods
• Direct Collection: Through forms, applications, resumes, and during direct interactions with clients and employees, we gather the necessary information to provide our services.
• Technological Means: Cookies and similar technologies on our websites help us understand user behavior, improve user experience, and manage content effectively.
• Third-Party Sources: To enhance the accuracy and completeness of our data, we utilize information from reputable external sources such as LinkedIn, job boards, and background check services.
How We Use Personal Information
We process personal information for several business and compliance-related purposes:
• Recruitment and Staffing: To assess candidate suitability, manage assignments, and fulfill contractual obligations.
• Human Resources Management: For employee administration, payroll processing, performance reviews, and benefits administration.
• Legal Compliance: To comply with legal obligations, including labor laws, tax requirements, and anti-discrimination laws.
• Business Operations: To improve our services, conduct data analysis, and enhance user experiences.
• Marketing: To communicate about new opportunities, services, and updates.
Legal Basis for Processing
We process personal data based on multiple legal grounds, including:
• Consent: Explicit consent provided by you for specific purposes.
• Contractual Necessity Processing necessary to enter into or perform a contract with you.
• Legal Obligations: Processing necessary to comply with our legal obligations.
• Legitimate Interests: Processing necessary for our legitimate business interests, provided that these interests do not override your own privacy rights.
Retention of Data
Personal data is retained only for as long as is necessary for the purposes set out in this policy, considering our need to answer queries, resolve problems, and comply with legal requirements under applicable laws. This means that we may retain your personal data for a reasonable period after your last interaction with us. When the personal data that we collect is no longer required, we destroy or delete it in a secure manner.
International Transfers
Given our global presence, personal data may be transferred and accessed internationally, including to countries that may have different levels of data protection than your home country. We implement standard contractual clauses approved by the European Commission, and other legally recognized measures, to protect the transferred data.
Sharing of Personal Information
We share personal data with:
• Affiliates and Subsidiaries: For operational reasons and to provide services.
• Service Providers: Who perform services on our behalf, such as payroll processing and IT services.
• Legal and Regulatory Authorities: As required by law or in response to legal processes or necessary investigations.
Security Measures
We employ comprehensive security measures, including physical, technical, and administrative safeguards, designed to protect personal data from unauthorized access, disclosure, alteration, and destruction. We also train our employees on data protection best practices.
Data Subject Rights
Individuals have the right to access their personal data, request correction or erasure, object to processing, and request data portability. Specific rights may depend on the jurisdiction in which you are located. Requests to exercise these rights can be directed to our designated Data Protection Office at the contact information below. A fee may apply for data access requests under certain circumstances.
Region-Specific Regulations
We comply with regional data protection laws such as the GDPR in the EU, CCPA in California, and LGPD in Brazil with each region likely to have specific disclosures and rights available to residents for those regions.
Contact Information for Privacy Concerns
For any privacy-related questions or to exercise your data protection rights, please contact our Data Protection Office at privacy@infotreeglobal.com or
Address
United States
Infotree Global Solutions Corp.
215 Ann Arbor Rd
Suite 304 Plymouth
MI 48170, USA
European Union
Infotree Poland Sp. Z.O.O.
Concept Tower ul.
Grzybowska 87 00-844
Warszawa Poland
United Kingdom:
Infotree Services Ltd
3rd Floor
207 Regent Street
London W18 3HH
This Privacy Policy may be updated to reflect changes in our practices and services; changes will be notified via our website or through direct communication.